How to submit an abstract

Thank you for your interest in the One Ocean Science Congress 2025. Please follow the guidelines on this page to submit your abstract. The abstract submission deadline is Thursday, 14 November 2024, 13:00 CET. Please note that an abstract processing charge (APC) of €50 gross (VAT included) per abstract is levied. Authors are allowed to submit one abstract as first author.

Abstract submission recipe

1. Use a text editor of your choice to compile your abstract: title, author(s), affiliation(s) of author(s), and abstract text. Your abstract body should have 100–500 words.
2. Browse through the session programme and select the session most relevant to you.
3. Use the abstract submission link of the chosen session. Please keep in mind that submission of the same abstract to more than one session is not allowed. Duplicates will be rejected.
4. You will be asked to log in to the Copernicus Office Meeting Organizer. Use the same account details you have used so far for any conference or journal business at Copernicus. Only first-timers can create a new account.
5. Fill in the submission information of title, author(s), and affiliation(s) of author(s).
6. ORCID numbers will be linked to authors that have their ORCID included in the personal data section of their Copernicus account.
7. For your abstract body, the submission form provides you with an HTML editor.
8. Indicate your presentation preference (on-site oral, on-site poster or virtual poster presentation). Please note that it is not guaranteed that your presentation will be scheduled according to your preference
9. Accept the licence & copyright agreement as well as the OOS2025 code of conduct and proceed to the abstract preview.
10. In all cases, please indicate your invoice details for the abstract processing charges (APCs, see below).
11. Submit your abstract. A confirmation message including your abstract number will be displayed and you will receive a confirmation email providing your abstract number. Should you not receive the abstract submission confirmation email within 24 hours, please check your spam folder first and then contact us at oos2025@copernicus.org .

In case any questions arise, please do not hesitate to contact us at oos2025@copernicus.org .

Abstract guidelines and rules

Abstract text

1. The abstract body should be short (100–500 words), clear, concise, and written in English with correct spelling and good sentence structure.
2. Mathematical symbols and equations can be typed in or embedded as images.
3. Abstracts should be carefully compiled and thoroughly checked, in particular with regard to the list of authors, before submission in order to avoid last-minute changes.

Responsibilities

1. The submission of an abstract carries with it the obligation that it is actually presented at the meeting by the author or, at least, by one of the co-authors. If this is not possible, please withdraw your abstract as early as possible. Without an early withdrawal, abstracts not presented at the conference will be identified as no-shows. Such contributions are clearly marked in the online programme and listed as no-shows. The corresponding HTML/PDF abstract will no longer be available.
2. By submitting an abstract, authors accept the licence & copyright agreement and agree to follow the OOS2025 code of conduct.
3. Submission of the same abstract to more than one session is not allowed. Duplicates identified by the programme committee will be rejected.
4. If you realize that your abstract was submitted to the wrong session before the submission deadline, please do not withdraw it. Instead, contact us at oos2025@copernicus.org The Copernicus staff will assist in relocating your abstract to the correct session. Please note that APCs for abstracts withdrawn due to submission to an incorrect session will not be refunded.
5. The content of OOS2025 abstracts is the responsibility of their authors. The organizers reserve the right to reject abstracts that are not written in English, are out of the scope of the One Ocean Science Congress, do not meet basic standards of scientific quality, or do not adhere to conventional standards of civil discourse and common decency as laid out in the OOS2025 code of conduct.
6. The official language of the One Ocean Science Congress is English. Simultaneous interpretation is not provided. It is therefore expected that authors will be able to present their research in English.

Abstract processing charges (APCs)

1. An APC of €50 gross (VAT included) must be paid for each abstract submission. If you are meeting difficulties paying the abstract processing charge, please contact support@one-ocean-science-2025.org. Waivers may be granted on an individual basis.
2. APCs can only be paid by credit card or PayPal. You will be asked to provide your invoice details since a formal invoice and payment receipt will be sent by email. Please note that most probably, this invoice is meant to be an institutional invoice addressed to your institute rather than to you personally. The submission form therefore has institutional invoice as default, but this could be changed to personal invoice if applicable. If your institution is based in an EU country, you are requested to provide a VAT identification number. This VAT ID can normally be found in the imprint of your institution's website. Please carefully check your provided invoice address to avoid later changes.
3. Abstracts will be processed and visible for session organization by the International Scientific Committee only after payment has been completed.
4. APCs are non-refundable, even if an abstract is withdrawn, submitted to the wrong session, rejected, or submitted twice. If the session to which you submitted your abstract is canceled, your abstract will still be considered for review in other sessions. Therefore, session cancellation does not qualify for an APC refund. The APCs cover the costs associated with processing abstracts, regardless of their acceptance or rejection.
5. Please remember that abstract processing charges are also not eligible for a refund in case of abstract acceptance in a different session other than the one the author submitted the abstract to.
6. The payment of the APC does not register you for the One Ocean Science Congress 2025. Separate registration fees apply.