Registration

Registration opens on 12 December 2024 for contact authors of accepted abstracts and on 31 January 2025 for all others.

The registration fee covers lunches, coffee breaks, and refreshments during poster sessions. Please be advised, it is not possible to register your participation on-site. There will be no registration counters for cash and credit card payments at the venue. Therefore, all participants must register online in advance via the official registration website for OOS2025.

All participants, including those giving on-site oral or on-site/virtual poster presentations, must pay a €50 Abstract Processing Charge (VAT included). This fee is separate from the registration fee, which all participants are required to pay unless waived through financial support.

Rates

Early rates (deadline: 15 April 2025)

These rates provide three payment options: (a) by credit card, (b) by PayPal, or (c) by bank transfer.

Standard rates (final deadline: 15 May 2025)

These rates can be paid online by credit card or PayPal only.

Terms and conditions

General

1. Registration must be accompanied by payment. Otherwise, no access is granted.
2. Early registration must be accompanied by payment. Otherwise, it will not be processed and the standard registration rates will be applied.
3. Registrations are for the person acquiring the registration and paying the registration fee. Registrations are non-transferable.
4. Due to data protection regulations, bulk registrations for institute members are not possible.
5. Registration for the conference implies the acceptance of the code of conduct.
6. Changes to registration invoices are only possible with regard to the invoice address or order references. Any such claims must be received by Copernicus Meetings no later than six weeks after the last day of the conference. Later requests cannot be considered.
7. Changes to the registration rate selected in the finalized registration form, including received invoice, are only possible for unpaid invoices. In this case, the attendee is asked to cancel the registration order and to place a new one through the registration form, including the correct registration rate. Please note that the deadline for early registration also applies in these cases.

Pandemics, hazards, and force majeure

1. Any person who attends the conference is obliged to follow any official regulations regarding health and hygiene that are valid during the conference runtime. Such regulations are considered official and mandatory if publicly announced by the European Union/Commission, the French government, the city of Nice, or the conference centre as the hosting venue.
2. The obligation to follow official health and hygiene regulations is not only applied to COVID-19, but to any other pandemic or epidemic that might occur in the future.

Cancellation policy

1. Registration fees will only be refunded if the notice of cancellation is received by Copernicus Meetings until 15 May 2025, 23:59 CEST. A cancellation fee of €50 applies.
2. Cancellations after 15 May 2025 and no-shows are not eligible for a refund.
3. There is no reason (including but not limited to illness) for registration cancellation that makes the above-mentioned deadline for cancellations inapplicable.

Insurance

The organizers cannot accept liability for personal accident, loss, or damage to private property, which may be incurred as a result of the participation in the OOS2025. Participants are, therefore, advised to arrange appropriate insurance coverage. This should apply not only to travel but also to cancellation costs.